Work Placement Software

Complete software for managing your work-based learning programme

Realise the full potential of your Work Experience, Industry Placement or T-Level programme

Grofar Work Placement Software

Software Features

Management & Tracking

Accurate and up-to-date placement tracking through the intuitive portal saves your staff time, ensures you know where your students are and provides all the information you need for reporting and funding.

Business Engagement

Easily manage contacts, H&S information and opportunities through informative email templates and simple e-forms. Build your network of employers using the online registration forms you can share by email or host on your website.

Student Mobile App

Engaging digital logbook for students to manage their placements, action plans, targets, and log hours and experience at the touch of a button.

Placement Matching

Ensure students have access to meaningful placements with a comprehensive database of work placement opportunities to match with students’ needs.

Risk Assessments

Comprehensive health & safety & insurance checks are managed through simple online forms. Placement providers can complete assessments online and upload relevant documents.

Work Readiness Assessments

Students complete simple online work readiness and skills assessments at different stages of the placement to assess improvement in skills development.

Placement Assessments

Start, Midpoint and Endpoint assessments ensure student receive quality placements. Student and employers complete feedback forms for evaluation.

MIS, CRM and Learner Record Integration

Complete integration with college MIS, CRM, Learner Record and Reporting systems ensures all existing systems are joined up. Single Sign-on enables staff and students to use existing college logins.

Key Benefits

Student Benefits

Engage with an intuitive mobile student app
Access to available local placement opportunities
Create action plans and targets to achieve on placement
Easy access to all key placement details at any time
Can log hours, experience and photo evidence
Can complete skills assessments and track their skills development
Receive a personalised placement completion certificate
Full report for each Work Placement

Employer Benefits

Receive clear communications and directions for delivering work placements
Save time by responding to college requests for information through simple e-forms
Submit all applications and supply Health & Safety documents online
Validate all student hours weekly using a simple online form
Have full control over the opportunities they provide
Are involved and engage more with the work placement process
Work Experience Student
Student Work Placement Logbook

Why Grofar Work Placement Software?

We have worked in close partnership with our customers to develop the market leading work placement solution for work experience, industry placement and T-Level delivery.

Our work placement platform empowers colleges, schools and work placement providers, such as EBP's, to deliver world class work-based learning programmes.

What sets Grofar apart is our comprehensive support for our customers and commitment to working closely with our community to continually improve our software and product offering. Joining the Grofar community will provide you with access to exclusive work placement webinars, best practice events, and work placement delivery experts - don't just take our word for it, speak to any of our customers about their experience of joining the Grofar work placement community.

What Our Customers Say

Activate Learning College Group

"Grofar streamlines and simplifies the whole business process from placement set up to student and employer engagement. It puts the student in control of their experience via a 21st century interface and allows staff to focus on the quality of placement rather than administration, monitoring and chasing."

Richard Durston, Group Director of Institutional Effectiveness, Activate Learning
Milton Keynes College

"As soon as you get going on Grofar, it’s straightforward and easy to use. With a couple of clicks we can filter placement information and see where we are with things; for example, whether students are behind and need additional support. Grofar takes student data straight from our MIS so it’s always up to date. Grofar is best in class compared to everything else we’ve seen when it comes to tracking student placements."

Kirsten Lea, Deputy Head of School, Work Experience, Milton Keynes College
Bath College

" Grofar has been a fantastic purchase for Bath College and has been a huge step in our progression toward being a fully sustainable college whilst running T-levels in the coming years. In a few short weeks we have noticed a huge difference in staff productivity as Grofar has dramatically shortened the amount of administration time it was taking our work placement officers to process a Work experience or Industry Placement. Time which can now be spent in other key areas such as completing assessments and networking with local Businesses.

Students love the look of the website with its ‘app’ like interaction and this has had a massive increase on the not only the amount of learners recording their hours and completing placement assessments but the accuracy of this data which will be key for Auditing purposes. The employers so far that have had interaction with the system have fed back positives things such as ease of completing tasks as well as the short amount of time it takes to action requests such as verifying hours for multiple learners.

Grofar staff have been brilliant throughout the whole process from demonstrating the product, to working closely with our MIS team to ensure data is syncing with our Pro Suite software to then tailor-making our own system to meet our needs. Overall, in my opinion Grofar is the best system out there for capturing the amazing work our learners are doing for their work experiences and industry placements and we are yet to unlock the full potential of the software”."

Paul Short, Work Placement Officer, Bath College

Case Studies

Buckinghamshire College Group

Buckinghamshire College Group

The Challenge: Too many spreadsheets in too many places.

The Solution: Implement a comprehensive software solution to consolidate & simplify Industry Placement management.

Read Case Study
Milton Keynes College

Milton Keynes College

The Challenge: Increasing student engagement on Industry Placements.

The Solution: Inspire students with an app on their phone to manage their Industry Placements.

Read Case Study
Burton and South Derbyshire College

Burton and South Derbyshire College

The Challenge: Build capacity in the college Work Experience programme.

The Solution: Move placement management into the digital age with Grofar.

Read Case Study
Activate Learning College Group

Activate Learning College Group

The Challenge: Find a digital solution to manage Industry Placements.

The Solution: Commission Grofar to develop a comprehensive Work Placement Platform.

Read Case Study

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