CASE STUDY: The Orchard School, Bristol
Why did you choose Grofar?
“I needed a tool that could automate time consuming activities such as gathering business contacts and manage administrative processes”
After joining the school and taking over the role of Careers Co-ordinator a year ago; I soon found myself swamped with paperwork. Stacks of documents and folders made information difficult to manage.
Being able to quickly refer to student records and having notes on hand when students walk into my office is important. I wanted to store all information in one place so that it was easily accessible to other members of staff in the school. I was looking for a system that would record details of meetings with businesses and allow me to quickly reference contacts and services.
I needed a tool that could automate time consuming activities such as gathering business contacts and manage administrative processes such as scheduling meetings and planning events. My main objective is to focus my attention better and spend less time on administration.
How are you using Grofar to support your CEIAG programme?
“I am able to identify students with low activity, highlighting those at risk and who may need extra support”
My first priority was to create a careers plan using the wizard. This enabled me to approve my strategy for the year. I have created a document not only for personal reference but as a source to share with SLT and governors. There is a website version of the careers plan which we will use to keep parents informed of our careers service provision.
Grofar allows me to track student careers activity. What is also helpful is being able to identify students with low activity, highlighting those at risk and who may need extra support.
Grofar is great for organising careers events for students. I can invite targeted groups of students to events and manage responses and attendees online. Grofar identifies which students need chasing and provides me with tutor details. After each event, I send out the online feedback form so that I know how well the event was received. The feedback helps me to decide which events to invest resource on and better understand the student’s needs.
Previously I stored all business contacts in a large spreadsheet. I have imported these into Grofar where I can easily manage the services that businesses provide to the careers service. I can record a complete log of engagements students have with businesses.
Which features stand out for you?
“I don’t have to enter students manually and I know the information is always up-to-date.”
“The student passport is great for engaging students and keeping them informed of events and activities.”
I like the fact that student information is synced with the school SIMS system. I don’t have to enter students manually and I know the information is always up-to-date. Target groups are imported for me so I can arrange events and direct information at groups of students easily.
The student passport is great for engaging students and keeping them informed of events and activities. I am able to see the resources that students view and how they rate them so I can target them with even more relevant information.
The business and alumni databases particularly stand out. I am aware of the value that building a network of contacts who can provide services to the careers service can offer. I like the fact that we can invite business and alumni to the school network and they can manage their own profiles.
How has your experience been?
“Grofar is user friendly and I have found it easy to navigate around the system.”
Grofar is user friendly and I have found it easy to navigate around the system. Whenever I have needed help, someone from the Grofar support team has always been on hand to guide me through the necessary steps.
Grofar is a large system that provides a great deal of functionality. I started with the basics and am now starting to use more features as I need them.
What are the benefits for students?
“The action plans help students to identify skills they need to work on and set goals to achieve them.”
I like the fact that students take ownership over aspects of their own careers development. The action plans help students to identify skills they need to work on and set goals to achieve them.
It is much easier to reach all students and keep an eye on activity. Students have access to a library of careers resources and a noticeboard for event and activity updates. Students have direct access to the careers service and can message me for advice at any time.
Most students find it hard to recall experience when it comes to writing personal statements and application forms. It is really useful to have a log of activity and skills development which they can refer to when applying for FE courses or apprenticeships.
What are the benefits to the school?
“I am happy we will always be ‘OFSTED’ ready”
I provide the school SLT and governors with a careers plan so they are informed of the careers service provision for the year. We have agreed budget, CPD and leadership meetings to ensure proper management of the careers service.
By keeping all our information in Grofar and by using the tools they provide, I am happy we will always be ‘OFSTED’ ready and can easily demonstrate the service and careers guidance we are providing to our students.
We now have a platform for measuring the impact and effectiveness of external providers so we can work out whether the school is getting good value for money. The careers service can provide more support to students with the resources available and I am able to put in place a legacy going forwards.
The careers service can provide more support to students with the resources available. I am putting in place a legacy so that going forwards, changes to the careers service team will not affect the service that is provided.